# Vendor event permits in Alexandria, VA

In Alexandria, VA, a special event permit from the Department of Recreation, Parks and Cultural Activities is required for events in city parks or with more than 500 expected attendees, and applications are due about six months ahead. Food vendors need an Alexandria Health Department temporary event permit, and vendors report Virginia sales tax. Confirm details with each office.

_Sources checked 2026-10-10. Not legal or tax advice; confirm with each agency._

## For the organizer: Event permit

### Special Event Permit
Apply online through the city's EnerGov portal with a site map showing tents, vendors, parking and any street closures. Other forms, such as a communication plan, crowd manager schedule and food vendor list, may be required. Site map changes are due at least 5 weeks before the event.
- Who: organizer
- From: City of Alexandria Department of Recreation, Parks and Cultural Activities
- When: Events in city parks, events with more than 500 expected attendees, events needing several city agencies, events where food is sold or served, or events with public safety risks
- Fee: $50 application fee (Visa/MasterCard only)
- Timing: Applications should be submitted at least 6 months before the event date
- Official page: https://www.alexandriava.gov/rpca/special-event-permits

## For the organizer: Parks and public space

### City park use for private events
Only four parks can host private events: Montgomery Park, Oronoco Bay Park, the EF Pier Gazebo, and Waterfront Park's south lawn. Per City Council, only the south lawn of Waterfront Park can be reserved for events not produced by the department.
- Who: organizer
- From: City of Alexandria Department of Recreation, Parks and Cultural Activities
- When: Private events in city parks
- Official page: https://www.alexandriava.gov/rpca/special-event-permits

## For vendors: Vendor and business licenses

### Peddler and itinerant vendor business licenses
The city lists flat-rate annual licenses for peddlers and itinerant vendors, and issues all business licenses through the Business Tax Division. The page does not say whether a vendor at a permitted market counts as a peddler or itinerant vendor, so ask the division. The Business Tax Division is at 703.746.4800.
- Who: vendors
- From: City of Alexandria Business Tax Division
- When: Businesses selling in the city; the city's flat-rate list covers peddlers and itinerant vendors, and the page says flea markets and special events also have flat rates
- Fee: Peddlers: $250 to $500 per selling unit annually depending on goods; itinerant vendors: $500 annual tax
- Official page: https://www.alexandriava.gov/taxes/business-license-tax

## For vendors: Sales tax

### Temporary Sales Tax Certificate/Return (Form ST-50)
Occasional sellers report and pay the sales tax they collected at an event on Form ST-50, due by the 20th of the month after the event. The form tells sellers who attend 3 or more shows a year to register for a permanent Virginia sales tax account. The rate is 6% in the Northern Virginia localities it lists, and the extra regional 0.7% is not charged on food bought for human consumption.
- Who: vendors
- From: Virginia Department of Taxation
- When: Vendors without a permanent Virginia sales tax account who sell taxable goods at an event
- Official page: https://www.tax.virginia.gov/sites/default/files/taxforms/retail-sales-and-use/any/st-50-any.pdf

## For vendors: Food vendors

### Vendor Application for a Temporary/Special Event permit
Vendors apply to the Health Department by mail, email or fax and must pass a pre-opening inspection before any food is prepared or offered. Food must come from an approved source, and home-prepared food is not allowed. Churches, fraternal, school and social organizations and volunteer fire and rescue departments are exempt from the fee but still need a permit.
- Who: vendors
- From: Alexandria Health Department, Environmental Health Division
- When: Food vendors at temporary or special events, including recurring seasonal events such as farmers markets
- Fee: $40 annual application fee (maximum state fee per vendor per calendar year; proof of prior payment can be submitted)
- Timing: Submit no later than 30 days before the event; applications under 30 days may not be considered
- Official page: https://www.alexandriava.gov/sites/default/files/2025-08/temporary_food_event_permit.pdf

## Where the sources are unclear

- The temporary event vendor application form on the Health Department's site is marked 'Last Revised 07/2017' even though it is hosted in a 2025-08 folder; confirm the fee and lead time with the Health Department at 703.746.4910.
- The business license page does not date its rate table. The page also lists flat rates for carnivals, circuses and festivals, but the conditions for those rates were unclear, so they are not stated here.
- No official page found for a city promoter duty about vendor sales tax lists as of 2026-10-10; ask the Alexandria Business Tax Division.
- No official page found for an Alexandria fire marshal or tent permit for events as of 2026-10-10; ask the Alexandria Fire Department.
- Event-count threshold: the ST-50 form says sellers at 3 or more shows a year must register for a permanent account, while Virginia Tax's festival-season vendor tips page (https://www.tax.virginia.gov/news/vendor-tips-fall-festival-season) says sellers at 3 or fewer events can use ST-50 and sellers at more than 3 events must register. Confirm with Virginia Tax at (804) 367-8037.
- A 1992 Virginia Tax Commissioner ruling (https://www.tax.virginia.gov/laws-rules-decisions/rulings-tax-commissioner/92-91) says an event organizer may obtain a single temporary sales tax registration covering all sellers at the event; this is an option, not a requirement, and the ruling is old, so confirm with Virginia Tax.

## Questions

**Do I need a permit to host a vendor market in Alexandria?**

Special Event Permit (City of Alexandria Department of Recreation, Parks and Cultural Activities): Apply online through the city's EnerGov portal with a site map showing tents, vendors, parking and any street closures. Other forms, such as a communication plan, crowd manager schedule and food vendor list, may be required. Site map changes are due at least 5 weeks before the event. City park use for private events (City of Alexandria Department of Recreation, Parks and Cultural Activities): Only four parks can host private events: Montgomery Park, Oronoco Bay Park, the EF Pier Gazebo, and Waterfront Park's south lawn. Per City Council, only the south lawn of Waterfront Park can be reserved for events not produced by the department.

**Do vendors need a license to sell at events in Alexandria?**

Peddler and itinerant vendor business licenses (City of Alexandria Business Tax Division): The city lists flat-rate annual licenses for peddlers and itinerant vendors, and issues all business licenses through the Business Tax Division. The page does not say whether a vendor at a permitted market counts as a peddler or itinerant vendor, so ask the division. The Business Tax Division is at 703.746.4800.

**Who handles sales tax at a market in Alexandria?**

Temporary Sales Tax Certificate/Return (Form ST-50) (Virginia Department of Taxation): Occasional sellers report and pay the sales tax they collected at an event on Form ST-50, due by the 20th of the month after the event. The form tells sellers who attend 3 or more shows a year to register for a permanent Virginia sales tax account. The rate is 6% in the Northern Virginia localities it lists, and the extra regional 0.7% is not charged on food bought for human consumption.

**Do food vendors need a separate permit in Alexandria?**

Vendor Application for a Temporary/Special Event permit (Alexandria Health Department, Environmental Health Division): Vendors apply to the Health Department by mail, email or fax and must pass a pre-opening inspection before any food is prepared or offered. Food must come from an approved source, and home-prepared food is not allowed. Churches, fraternal, school and social organizations and volunteer fire and rescue departments are exempt from the fee but still need a permit.

**How far ahead should I apply in Alexandria?**

Special Event Permit: Applications should be submitted at least 6 months before the event date Vendor Application for a Temporary/Special Event permit: Submit no later than 30 days before the event; applications under 30 days may not be considered

## Sources

- https://www.alexandriava.gov/rpca/special-event-permits
- https://www.alexandriava.gov/taxes/business-license-tax
- https://www.tax.virginia.gov/sites/default/files/taxforms/retail-sales-and-use/any/st-50-any.pdf
- https://www.alexandriava.gov/sites/default/files/2025-08/temporary_food_event_permit.pdf

All cities: https://bzar.app/permits