# Event vendor agreement template.

A vendor agreement sets out the booth, fees, cancellation rules, setup times, insurance, conduct and liability between you and each vendor. Use the clauses below as a starting point and adapt them to your event. This isn't legal advice; have a lawyer review your final agreement.

_Updated 2026-10-10._

## What to cover.

- Parties and event: your organization, the vendor's business, event name, dates and venue.
- Booth: the booth type or number assigned, and that you may move booths for safety or layout.
- Fees and payment: the booth fee, when it's due, and what happens if a payment fails.
- Cancellations and refunds: what each side gets back if the vendor or the organizer cancels.
- Setup and teardown: load-in and load-out times, and staying open for the full event.
- Products: only approved products may be sold; no prohibited items.
- Insurance and liability: the vendor carries their own insurance and is responsible for their booth, products and staff.
- Permits and taxes: the vendor holds the licenses and collects the sales tax their sales require.
- Weather and events beyond your control: what happens if the event is shortened or cancelled.
- Conduct: respectful behavior toward attendees, other vendors and staff, and your right to remove a vendor.
- Photos: consent to appear in event photos and marketing.

## Have vendors sign it as they apply.

- Attach your agreement to the event, mark it as requiring a signature, and send it automatically on approval.

## Questions

**Do I need a vendor agreement for a small market?**

Even a short one helps: it settles refunds, setup times and responsibility for damage before there's a dispute.

## Related

- [Vendor documents and agreements](https://bzar.app/features/vendor-documents)
- [Vendor rules and refund policy](https://bzar.app/templates/vendor-rules-and-refund-policy)