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Permits: New York

Selling at and running markets in New York.

In New York, market vendors need a regular Certificate of Authority from the Tax Department, and organizers running four or more shows a year need a show promoter permit. Homemade shelf-stable food needs a free Home Processor registration with Agriculture and Markets; event food permits come from local health departments under the Department of Health.

Updated

State rules

Sales tax.

Certificate of Authority (regular)

Show and entertainment vendors must get a regular Certificate of Authority; a temporary certificate is not available to them and the separate show-vendor certificate was discontinued. Apply online through New York Business Express.

Who
Vendors
From
New York State Department of Taxation and Finance
When
Anyone making taxable sales in New York, including at craft shows, flea markets and other shows, even if sales are occasional
Timing
Register at least 20 days before you begin business
Official page

Show promoter permit (Form DTF-723) for four or more shows a year

Promoters in that group must register and display a Permit to Operate a Show at the entrance, and report each show afterward. Fewer than four shows a year means no state promoter registration.

Who
Organizer
From
New York State Department of Taxation and Finance
When
Organizers who operate four or more shows in a calendar year, or lease space to others who do. Flea markets, craft shows, antique shows and fairs with more than one vendor selling taxable goods count as shows. A show is one event of up to seven consecutive days.
Timing
File at least 10 days before the fourth show opens
Official page
State rules

Selling homemade food (cottage food).

At a glance: registration. Compare all 50 states.

Home Processor Registration (exemption from Article 20-C licensing)

Registered home processors are exempt from the state's Article 20-C food processor license. Products must be packaged and labeled at home, sold only inside New York, and carry a home-kitchen statement on the label; foods needing refrigeration, plus items such as pickles, sauces and cheese, are excluded. The page lists no sales cap.

Who
Vendors
From
New York State Department of Agriculture and Markets, Division of Food Safety and Inspection
When
Home cooks making non-refrigerated foods such as certain baked goods, jams from high-acid fruit, granola, popcorn, crackers and some candies to sell at markets
Fee
Currently there is no fee associated with a New York State Department of Agriculture and Markets Home Processor Registration.
Timing
Please allow up to 16 weeks to review the request.
Official page
State rules

Temporary food permits.

Temporary food service permit

The State Department of Health says to contact your local health department to apply for a temporary food service permit, with separate links for outside and inside New York City. Operators must also meet state Workers' Compensation and Paid Family Leave insurance requirements before a permit is issued.

Who
Vendors
From
Local (county) health department outside New York City; NYC Department of Health and Mental Hygiene inside the five boroughs; rules set by the New York State Department of Health
When
Food vendors serving prepared food to the public at a fair, festival or other single event
Official page
State rules

Farmers markets and produce.

Approved food source for farmers' market vendors

The Department treats food at a farmers' market as coming from an approved source: an Article 20-C license, a licensed or exempt processor, a registered home processor, or a health department permit. Vendors must show their license or permit to the market manager or an inspector on request, and cottage food made in other states cannot be sold. Food-service vendors such as food trucks fall under the Department of Health instead.

Who
Vendors
From
New York State Department of Agriculture and Markets, Division of Food Safety and Inspection
When
Anyone selling farm and food products, such as produce, eggs, baked goods or preserves, at a farmers' market
Official page
State rules

Business registration.

State permits, licenses and registrations through New York Business Express

The Tax Department says that, depending on the type and size of the business, other state permits, licenses and registrations may be needed, and points to New York Business Express and the Department of State to find them. Counties, cities, towns and villages may also require local licenses where you do business.

Who
Organizer and vendors
From
New York State Department of Taxation and Finance; New York Business Express
When
Any new vendor or organizer business, to find which state registrations apply
Official page
Organizer duty

What the state asks of market organizers.

New York State bars a show promoter from letting anyone sell taxable goods at a show unless the seller is registered with the Tax Department, and requires the promoter to make sure each vendor displays a valid Certificate of Authority. Starting with the fourth show a year, promoters must keep each vendor's name, address, certificate number and rent paid for three years and file Form DTF-727 after each show. Official page

Local rules

City and county permits in New York.

Event permits, vendor licenses and food permits are mostly local. Pick your city or county:

On bzar

Collect the paperwork with each application.

Ask vendors for their sales tax registration, cottage food registration or food permit and insurance certificate as required documents on your application form, and check them before you approve anyone.

Check with the agency

Where the sources are unclear.

  • The Agriculture and Markets pages (agriculture.ny.gov) block automated fetching; their text was read through a fetch tool, not directly in a browser.
  • NYC and other cities add their own vendor licenses and food permits; see the city pages.
  • The Tax Department page cited for the Certificate of Authority is Tax Bulletin ST-360 (issued 2011); it states the 20-day lead time and that show vendors cannot use a temporary certificate.
Questions

Common questions.

Do I need a sales tax permit to sell at a craft fair in New York?

Certificate of Authority (regular) (New York State Department of Taxation and Finance): Show and entertainment vendors must get a regular Certificate of Authority; a temporary certificate is not available to them and the separate show-vendor certificate was discontinued. Apply online through New York Business Express. Show promoter permit (Form DTF-723) for four or more shows a year (New York State Department of Taxation and Finance): Promoters in that group must register and display a Permit to Operate a Show at the entrance, and report each show afterward. Fewer than four shows a year means no state promoter registration.

Can I sell homemade food at a farmers market in New York?

Home Processor Registration (exemption from Article 20-C licensing) (New York State Department of Agriculture and Markets, Division of Food Safety and Inspection): Registered home processors are exempt from the state's Article 20-C food processor license. Products must be packaged and labeled at home, sold only inside New York, and carry a home-kitchen statement on the label; foods needing refrigeration, plus items such as pickles, sauces and cheese, are excluded. The page lists no sales cap.

Who issues temporary food permits for events in New York?

Temporary food service permit (Local (county) health department outside New York City; NYC Department of Health and Mental Hygiene inside the five boroughs; rules set by the New York State Department of Health): The State Department of Health says to contact your local health department to apply for a temporary food service permit, with separate links for outside and inside New York City. Operators must also meet state Workers' Compensation and Paid Family Leave insurance requirements before a permit is issued.

What does New York require of market and event organizers?

New York State bars a show promoter from letting anyone sell taxable goods at a show unless the seller is registered with the Tax Department, and requires the promoter to make sure each vendor displays a valid Certificate of Authority. Starting with the fourth show a year, promoters must keep each vendor's name, address, certificate number and rent paid for three years and file Form DTF-727 after each show.

Do I need a state business license to be a vendor in New York?

State permits, licenses and registrations through New York Business Express (New York State Department of Taxation and Finance; New York Business Express): The Tax Department says that, depending on the type and size of the business, other state permits, licenses and registrations may be needed, and points to New York Business Express and the Department of State to find them. Counties, cities, towns and villages may also require local licenses where you do business.

Sources

Sources.

This page summarizes official state sources and isn't legal or tax advice. Rules and fees change; confirm with each agency.

Every fact on this page comes from these official pages, checked on 2026-10-11. Details change; tell us at hello@bzar.app if something here is out of date.

  1. https://www.tax.ny.gov/pubs_and_bulls/tg_bulletins/st/how_to_register_for_nys_sales_tax.htm
  2. https://www.tax.ny.gov/pdf/publications/sales/pub750.pdf
  3. https://agriculture.ny.gov/food-safety/home-processing
  4. https://www.health.ny.gov/environmental/indoors/food_safety/event_guidance.htm
  5. https://agriculture.ny.gov/food-safety/sanitary-regulations-farmers-market-vendors
  6. https://www.tax.ny.gov/bus/doingbus/permits.htm
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