Running a vendor market in Toledo.

Special Event Permit (City of Toledo Division of Parks, Recreation, and Forestry): Organizers apply online, get follow-up within 10 business days, then supply any extra permits or liability insurance the event needs. The city calculates the total cost from its fee schedule once the application is approved. Residential block parties need a petition signed by an adult from at least 70 percent of houses on the closed blocks, and downtown block parties are judged case by case. Park and downtown event rental fees (City of Toledo Division of Parks, Recreation, and Forestry): Parks events pay an application fee plus a rental rate and a refundable deposit that depends on attendance. Downtown street events pay an application fee and a refundable deposit that depend on whether fewer or more than 200 people attend.

City of Toledo vendor licensing (City of Toledo Division of Treasury): The special event page tells organizers to confirm all vendors at the event are licensed by the City of Toledo and points to the city's license applications, which include a Foot Peddler or Temporary Store License form. The form itself could not be read, so the fee and exact rules are not recorded here; the Division of Treasury issues business licenses. Ohio Transient Vendor's License (ST-1T) (Ohio Department of Taxation): The Department of Taxation issues the transient vendor's license, which covers retail sales at temporary events anywhere in Ohio. Vendors who already hold a county vendor's license for a fixed location can sell at events in that county without it.

Collect and remit Ohio sales tax (Ohio Department of Taxation): Vendors charge sales tax at the rate in effect in the county where the sale is made unless the buyer gives a valid exemption certificate. Selling without a license, or failing to send in collected tax, brings assessments, fines and criminal penalties. For organizers: Ohio law requires the owner, organizer or promoter of a fair, flea market, show or similar event with transient vendors to keep a record of each vendor's name, permanent address, vendor's license number and type of goods sold. Records must be kept four years and be open to the Tax Commissioner.

Temporary Food Service Operation License (Toledo-Lucas County Health Department): The application must reach the health department at least 10 days before the event. No temporary licenses are issued on site, and a vendor found operating at an event without a license is told to stop and leave. The department's Forms & Permits page lists a Temporary Packet and Application.

Special Event Permit: Applications complete and fees paid at least 30 days before the event; the timeline shows requests submitted 45 days before Tent Permit and inspection: Application at least 5 days before the inspection Temporary Food Service Operation License: Application at least 10 days before the start of the event