Event vendor application form template.
A good vendor application asks who the vendor is, what they sell with photos, what space they need, which documents they have, and has them agree to your policies. Copy the questions below into any form tool, or use them in bzar, where answers, documents and booth payments land in one place.
Updated
Business details.
- Business name and the contact person's name.
- Email and a business phone number.
- Website and Instagram.
- City and state.
What they sell.
- Category (for example jewelry, art, apparel, food, beauty, home goods).
- A short description of their products and price range.
- Three to five product photos and one photo of their booth setup.
- Is everything handmade or designed by you? If not, what is resold?
- Food vendors: menu, whether food is prepared on site, and their health permit.
Space and setup.
- Booth type or size they want.
- Power, water or other needs.
- Do they bring their own tent, table and chairs?
- Vehicle size and load-in needs.
Documents.
- Certificate of insurance, if your venue requires it.
- Vending or business license and sales tax registration.
- Health permit for food vendors.
Agreements.
- Agreement to your vendor rules and refund policy.
- Consent to be photographed and featured in your marketing.
- Past markets they've sold at (optional, helps you choose).
Skip the copy and paste.
- Vendors' business details and links come from their bzar profile, so they don't retype them.
- Documents are uploaded with the application.
- Booth fees are paid as they apply or when you approve.
Common questions.
Should vendors pay when they apply?
Charging at approval is friendlier to vendors; charging at application guarantees a held spot is paid. bzar supports both, with automatic refunds if you reject.
Can I use Google Forms?
Yes, for a small event. Once you're matching payments, documents and booth spots by hand, a dedicated tool saves hours.
Keep reading.
Run your next event on bzar.
Free for organizers. Applications, booths, payments, tickets and check-in in one dashboard.