Running a vendor market in Spotsylvania County.

Temporary Use Permit (festivals, car shows, parades) (Spotsylvania County Planning and Zoning, Zoning Division): The Zoning Office issues the permit after a staff review by Building, Fire Marshal, Health Department, Sheriff's Office and Zoning, using the 'Commercial Temporary Event' application on the county's Commercial Applications page. The applicant must make sure all other permits (Building, Fire Marshal, VDOT) are issued first. Special Entertainment Event Permit (Spotsylvania County Board of Supervisors (staff review by Zoning)): Staff review (Building, Fire Marshal, Health Department, Sheriff and Zoning) is forwarded to the Board of Supervisors for approval. The county page names a Special Entertainment Event Permit Application.

County business license (Spotsylvania County Commissioner of the Revenue, Business License Division): The Commissioner of the Revenue assesses business licenses under County Code Chapter 11.1. The Business License Division can be reached at 540-507-7051 for questions about whether an event vendor must file.

Temporary Sales Tax Certificate/Return (Form ST-50) (Virginia Department of Taxation (Virginia Tax)): The vendor collects sales tax at the rate of the locality where the event is held and files the ST-50 with payment by the 20th of the month after the event. The form lists a 5.3% general rate and 6% in the Northern Virginia, Hampton Roads and Central Virginia regions. Permanent sales tax account for frequent event sellers (Virginia Department of Taxation (Virginia Tax)): Virginia Tax says vendors at more than three events a year must register a sales tax account, and seasonal sellers can register as a seasonal business so they file only for the months they sell. Registration is done online through Virginia Tax's business registration page. For organizers: Virginia Tax's rule for fairs and flea markets says the Department may authorize a sponsor or operator to remit the tax collected by the vendors at the event; an operator who wants that arrangement must apply to the Department in writing. The rule does not require a vendor list. A 1992 Tax Commissioner ruling also describes an organizer obtaining a single temporary registration covering all sellers at the event, which is optional.

Temporary Food Establishment (temporary event) permit (Virginia Department of Health, Rappahannock Health District): Each vendor files the Temporary Event Application with the local health department. Large special events with 10 or more vendors also need the organizer's Temporary Event Coordinator Application. The state page adds that a vendor with a valid permanent VDH food permit generally does not need a second permit.

Temporary Use Permit (festivals, car shows, parades): All special events: permit application submitted 60 days before the event Special Entertainment Event Permit: Application 60 days before the event Temporary Sales Tax Certificate/Return (Form ST-50): Return due on or before the 20th of the month following the show Temporary Food Establishment (temporary event) permit: Vendor application at least 10 days before the event; coordinator application 30 days before for events with 10 or more vendors