Free templates for organizers and vendors.
Copyable templates for organizers (vendor application form, vendor agreement, refund policy, check-in sheet) and for vendors (contracts, deposit policies, quotes, invoices and inquiry replies).
Updated
For organizers.
Event vendor application form templateA free vendor application form template for craft fairs, markets and festivals: every question to ask, the documents to collect and the policies vendors should agree to.Event vendor agreement templateA vendor agreement template for markets and festivals: booth, fees, cancellations, setup, insurance, conduct and liability clauses.Market vendor rules and refund policySample vendor rules and a booth fee refund policy for markets and festivals, with cancellation windows, weather and no-show rules.Vendors wanted flyer: what to includeWhat to put on a vendors wanted flyer or post, with a checklist and caption ideas to recruit vendors for your market.The vendor event checklistA month-by-month checklist for planning a vendor market, craft fair or festival, from booking the venue to paying vendors out.Event vendor check-in sheetA printable vendor check-in sheet for market and festival load-in: booth, arrival time, documents, payment and notes.Email templates for your event vendorsCopy-ready emails to vendors: acceptance, waitlist, rejection, payment reminders, load-in details, weather notices and a thank-you that invites them back.Vendor load-in scheduleA free vendor load-in schedule template with time slots, plus the vendor loading form info they need: parking, unloading, power and check-in details.Event sponsorship letterA free sponsorship letter for an event, a short follow-up email and sponsor tiers described by benefit, for markets, craft fairs and festivals.Vendor insurance requirements and COI requestVendor insurance requirement text for your application or agreement, an email to request a certificate of insurance from a vendor, and a checklist for each COI.Rejecting a vendor for your marketHow to reject a vendor nicely: three vendor rejection letters for a full event, a full category and a vendor who isn't a fit, plus wording to avoid.
For vendors.
Vendor contract template for eventsA plain-language service agreement template for event vendors: scope, date and time, deposit, balance due, cancellation, rescheduling, travel and liability.Deposit and cancellation policy templateCopy-ready booking deposit policy wording for vendors: non-refundable deposit, balance due dates, cancellation, rescheduling and no-show terms, with options.Quote template for event vendorsA free quote template for event vendors: what to include, how to word scope and extras, the valid-until date, and what to say when the client wants changes.Invoice template for event vendorsA free invoice template for event vendors: the lines every invoice needs, deposit and balance wording, payment terms and a polite late-payment reminder.Client intake form questions, by tradeQuestions to ask before you quote: a client intake form for photographers, caterers, henna artists, DJs and bakers, plus the basics every vendor should collect.Vendor bio for market applicationsHow to describe your business on a vendor application: a simple formula, vendor bio examples for different trades and a checklist for your best short bio.Price list and package menu templateA package pricing template for service vendors, with a photography package example, add-on lists and a method for setting prices from costs, time and margin.Reply to a booking inquiry: templatesCopy-ready replies to a booking inquiry: a first response, a follow-up if they go quiet, a message after you send a quote, and a polite way to decline.Thank-you and review request messagesCopy-ready thank-you and review request messages for vendors: after the event, a gentle reminder, a text version and a reply to feedback, good or bad.Catering contract templateA free catering contract template: headcount lock date, per-person or flat pricing, menu changes, allergens, staff hours, rentals, food safety and cancellation.DJ contract templateA free DJ contract template: hours and overtime, load-in, equipment and power, song requests, do-not-play list, MC duties, venue sound limits and cancellation.Event planner contract templateA free event planner contract template: full, partial and day-of tiers, vendor management and commission disclosure, meetings, payment schedule and termination.Photography contract templateA free photography contract template: coverage hours, deliverables, delivery time, image rights, usage license, second shooter, meals, cancellation, backups.Photo booth rental contract templateA free photo booth rental contract template: rental hours, attendant, space and power, prints, guest damage, travel, deposit and cancellation wording.Event rental contract templateA free event rental contract template: items list, delivery and pickup windows, setup, damage and cleaning fees, weather and tents, deposit and cancellation.Cottage food label templateA cottage food label template: product name, ingredients by weight, allergens, net quantity, producer name and address, and your state's home kitchen statement.
En español.
Contrato para eventos: plantilla para vendedoresPlantilla de contrato para eventos en lenguaje sencillo: servicios, fecha y hora, depósito, saldo, cancelación, cambio de fecha, traslado y responsabilidad.Política de depósito y cancelación: plantillaTexto listo para copiar de una política de depósito para reservar: depósito no reembolsable, saldo, cancelación, cambio de fecha y faltas, con opciones.Plantilla de factura para negocios de eventosPlantilla de factura gratis para negocios de eventos: lo que debe llevar, cómo escribir el depósito y el saldo, condiciones de pago y un recordatorio amable.
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Free for organizers. Applications, booths, payments, tickets and check-in in one dashboard.